3 Tips To Make Cyclical Business Trips Easier On Staff
Business trips are relatively novel when we first get to go on them. It can even be a proud professional moment to be trusted enough to represent a brand, to be paid to go on a trip to another location because of them, to have a budget and expenses you can write off, and maybe even enjoy a few luxuries like business class travel or a rental car.
Yet it’s also true that business trips aren’t always fun-in-the-sun romps to a seaside resort with little to do and plenty of free time. Often, for many people, they involve continual travel, or perhaps travel to the same place continually. That’s not to say this is some kind of enforced grind of course, as if a role involves business travel, your company will have made this clear from the start.
That doesn’t mean you can’t ensure cyclical trips aren’t easier to deal with though. In this post, we’ll discuss some methods you can use to ensure that process feels easier for the assigned staff member:
Easy Expenditure Cards
If someone’s travelling regularly for work, they’re likely juggling enough already without needing to stress over how they’re going to pay for a taxi or grab a quick lunch or sort the hotel bill when check-in takes forever. Handing them a proper spending card that doesn’t need constant approval from five different people can know that at the very least, they can pay for the immediate service they use, even if abroad.
A helpful utility such as a multi currency virtual card can help even more with that, since you’re not stuck converting everything later or dealing with random extra fees that somehow end up needing an oversight debrief to explain. It just works like it should and keeps everyone from feeling like they’re doing admin on the go, and your staff member can always get access to services they need no matter what.
Receipt Scanning
No one wants to keep a bunch of dog-eared receipts in their back pocket or try to remember what the mystery $14.20 charge was from two weeks ago. There are scanning apps that can take the relevant info and send it straight to your acocunting team’s software utility. This allsows you to begin scanning on the spot, tagging what a payment was for, and through that process ensures your team keeps up with their responsibilities. It also means there are many less arguments about expenses, as there can be when the record keeping is shoddy.
Reliable Booking Services With Wide Reach & Compatibility
Before, you may have been trying to book through five different websites or calling ahead just to make sure the reservation was actually confirmed, but that can be tiring, even more so when it’s for the same place over and over again. Having a service that plays nicely with your travel policy and is compatible with your expense reports can help. So a train app that your company uses with business credit assigned can be a major assistant, or an alternative service might help you sort out payments in advance.
With this advice, we hope you can make cyclical business trips easier on staff - and also your budget.
